CSM Forum Banner

How phase to phase relationship can impact the project completion?

Discuss PMP doubts, tips and lesson learned. iZenBridge makes PMP® Certification easy
seema.sonkiya
Expert
Expert
Posts: 1762
Joined: Fri Jul 11, 2014 11:57 am

How phase to phase relationship can impact the project completion?

Postby seema.sonkiya Tue Sep 05, 2017 6:17 pm

Request for participation in the following question:

Roy is Sales portfolio manager. In line with organizations strategy Roy approves a plan for new global sales CRM. The organization is spread across different geographies in 22 countries. While most of the features are common there is also a lot of uniqueness in operations of each country. After debating on if CRM implementation should be a program or project, Roy agrees to implement it as a project. He onboard Caroline, a senior project manager with 15 years of experience. Soon Caroline realizes that the project has to be multi-phased.

She had multiple brainstorming sessions with Sales leaders from all different countries, to decide which phase to phase relationship has to be chosen. But she could not get common agreement on the decision.
Some of the Sales leads are inclined to the sequential relationship while others are in favor of overlapping relationship. CFO, the sponsor, is inclined to go with the overlapping relationship. The project has to start soon and complete within one month. It is a difficult situation for Caroline as she knows that unless a decision with regards to phase to phase relationship is made she cannot complete project plan.

Phase to Phase relationship decision will create the biggest challenge for which subsidiary plan in Project management plan for Caroline?


A. Phase to phase relation will have maximum impact on Human Resource Management plan as the choice may impact the resource needs, and it will also influence how the team will be acquired in each phase of the project.

B. Phase to phase relation will have maximum impact on risk management plan as the wrong decision may increase project risk, and it will impact on how the risks are qualified and quantified in each phase of the project.

C. Phase to phase relation will have maximum impact Schedule Management plan. The relationship will influence the scheduling tool and the methodology in developing Schedule network diagram. It will also influence the schedule compression technique

D. Phase to phase relation will have maximum impact Requirements Management plan as the decision will dictate on how the requirements for each phase will be completed or fully defined before the next phase begins.

Which option is correct?
pmp_learner
Participant
Participant
Posts: 82
Joined: Fri Dec 02, 2016 10:18 pm

Re: How phase to phase relationship can impact the project completion?

Postby pmp_learner Thu Sep 07, 2017 9:42 pm

Hi Seema,
Thanks for posting this question. I will go for Option C

C. Phase to phase relation will have maximum impact Schedule Management plan. The relationship will influence the scheduling tool and the methodology in developing Schedule network diagram. It will also influence the schedule compression technique
Correct: When planning the phase plan ( sequential or overlapping phase) all the subsidiary plan will have an impact, however the biggest impact would be on schedule. Sequential phases will take much longer then Overlapping phase. Project needs to be completed in 1 month time. Overlapping phase can be used for schedule compression, while if PM choose sequential phases, she may have to go for different schedule compression technique like Crashing.


I would also like to express my thoughts on why rest all the options might not be the correct choice in this case:
A. Phase to phase relation will have maximum impact on Human Resource Management plan as the choice may impact the resource needs, and it will also influence how the team will be acquired in each phase of the project.
HRM plan may be impacted based on what phase relation PM choose for the project. However this may not have that much impact in the given scenario. Project has to be executed at different geographical locations. So anyways, resource need for each country might remain same irrelevant of what phase type ( sequential or overlapping) you choose. Resources might be hired from the specific country for the project.. Lets take another scenario where PM may want to have a dedicated team of people, working in the project for all countries, in that case obviously the project will have to be sequential, where team is finishing phase in one country and moving to next country, so acquiring resource plan will be affected ( you may need to acquire team only once in the project life cycle), but still if we consider which plan will be most affected, I would say first Schedule MGMT Plan, then HRM

B. Phase to phase relation will have maximum impact on risk management plan as the wrong decision may increase project risk, and it will impact on how the risks are qualified and quantified in each phase of the project.

Risk Management Plan will definitely be impacted. As both type of phases will bring its own type of risks. But again, maximum impact will be on Schedule MGMT Plan
D. Phase to phase relation will have maximum impact Requirements Management plan as the decision will dictate on how the requirements for each phase will be completed or fully defined before the next phase begins.
Requirements Management plan should not have much impact. Requirements will remain same, irrelevant of the phase type selected for project, however plan for the requirement management, control plan will be somewhat affected.

Please share the correct answer and the rational behind that.

Thanks
Kavita
nazrulq
Contributor
Contributor
Posts: 237
Joined: Sun Feb 26, 2017 6:06 am

Re: How phase to phase relationship can impact the project completion?

Postby nazrulq Fri Sep 08, 2017 3:57 am

Option C is the right choice I think.It is kind of sequencing all activity which can be done in Project Schedule Management hence is the right choice ,I guess!
kushalks87
Contributor
Contributor
Posts: 102
Joined: Sat Aug 19, 2017 10:40 am

Re: How phase to phase relationship can impact the project completion?

Postby kushalks87 Fri Sep 08, 2017 5:07 am

hi Guys,

The answer is requirements management Plan.

PMBOK5, Page 110, 5.1.3.2 Requirement management plan is a subsidiary of project management plan that describes how requirements will be analyzed, documented and managed. There is strong influence on how requirements will be managed based on which phase to phase relationship is chosen for project.


I was giving the knowledge area test on scope management and came across similar question. Seema's question is wordy and verbose(like what headfirst PMP calls red herring) however there is already a terse question already available in scope management plan practice test area. Like you guys even i marked schedule but apparently that is not the right one.
seema.sonkiya
Expert
Expert
Posts: 1762
Joined: Fri Jul 11, 2014 11:57 am

Re: How phase to phase relationship can impact the project completion?

Postby seema.sonkiya Fri Sep 08, 2017 5:42 am

Kushal, thanks for attempting the question. Yes, following is the explanation given in the PMBOK:

PMBOK5, Page 110, 5.1.3.2 Requirement management plan is a subsidiary of project management plan that describes how requirements will be analyzed, documented and managed. There is strong influence on how requirements will be managed based on which phase to phase relationship is chosen for project.


Can you explain how the phase to phase relationship will have a strong influence on how the requirements will be analyzed, documented and managed?
kushalks87
Contributor
Contributor
Posts: 102
Joined: Sat Aug 19, 2017 10:40 am

Re: How phase to phase relationship can impact the project completion?

Postby kushalks87 Fri Sep 08, 2017 5:58 am

No Seema, As i said like others even i marked Schedule managment plan. May be asking Saket sir can help
seema.sonkiya
Expert
Expert
Posts: 1762
Joined: Fri Jul 11, 2014 11:57 am

Re: How phase to phase relationship can impact the project completion?

Postby seema.sonkiya Tue Sep 12, 2017 11:05 am

The phase to phase relationship has a direct influence when a particular requirement will be explored?
• If the project has Sequential phase to phase relationship, then requirements unique to that phase has to be studied and completed in that phase only.
• If the project has the overlapping phase to phase relationship, requirements may not be explored upfront for a phase, mainly it is progressively elaborated.

In summary, the way requirements are explored and elaborated; it directly impacts the stakeholder's involvement and requirement prioritization process. The changes to requirements are managed differently when they have elaborated upfront compared to when they are progressively elaborated.
The requirement management plan answers about how the project and product requirements will be analyzed, documented, and managed. Thus, phase to phase relationship has a greater impact on Requirement Management Plan.
The risks, human resources, and schedule management plan also impacted by the phase to phase relationship, and that impact directly comes from the fact how requirements will be explored and completed.

Return to “PMP® Open Forum”

Who is online

Users browsing this forum: No registered users and 10 guests