Note: I am posting quality questions at least twice a week. The goal is to create understanding of important PMP topics which may help in getting many PMP questions right in actual exam
Request for participation in the following question:
You are a Project Manager to a highly visible government project. The project includes many departments, and there is a need to collect requirements from various stakeholders’ of these departments. You have assigned three business analysts to collect requirements from these stakeholders and asked the Lead Business Analyst to consolidate Requirement Document for the project team.
Project steering group has approved Requirement Document. Afterwards, a Team of System analyst worked with the Business Analysts and prepared the Project Scope Statement. The Project Scope Statement was thoroughly reviewed by Business Analysis team and found appropriate. You shared the Project Scope document to the group of stakeholders for review. One of the stakeholders responded by highlighting requirements which are not entirely reflected in Project Scope Statement. The stakeholder also referred to Minutes of the Meeting of the discussions with the project team and other stakeholders. You have worked with this stakeholder in previous projects and are aware the stakeholder can create problems for the project. What should you do next?
a.Requirement Document has approved by steering group thus ask Business Analysts & System Analysts Team to accommodate all the raised requirements in the Project Scope Statement. And avoid impact on cost and schedule baselines by removing some of the less valuable requirements
b. Most of the stakeholders agreed with Project Scope Statement but as the stakeholder who raised the issue can create a problem; conduct a facilitated workshop meeting to get the consensus from rest of stakeholders if these requirements have to be included in the Project Scope Statement.
c. Check these raised requirements from Requirement Document and also the status & relationship between these requirements from Business Requirements to Requirement Documents and Project Scope Statement.
d. Call a meeting between System Analysts and relevant stakeholders to discuss how to accommodate all the requirements which are approved by steering group but not included in Project Scope Statement. And avoid impact on cost and schedule baselines by removing some of the less valuable requirements
Which option is correct?