I assume that activities of close procurement still remains the same. The only difference seem to be is that those activities have been moved under Control procurement process now.-
--Product validation: Validating or confirming successful completion of contract work by PM & project team before closing procurement.
--Financial closure & Administrative Closure
--Updates to Records
--Final contract performance reporting
--Procurement file: is stored for use as historical records.
Arranging for storage of procurement records and drawings
Creating and delivering legal documents, such has release of lien documents and formal acceptance letters.
Returning property used for the procurement to its owner.
PMBOK 6 mentions the Procurement activities while Closing a Project or Phase as -
1. Confirming the formal acceptance of the seller’s work: I think its PM who closes the procurement after confirming that his team has formally accepted the seller's work. In closing process he only cross checks.
[b]Can we say 'Confirming/ensuring/validating/checking if the seller has performed all the work as per the contract is a part of which Control procurement, if close phase option is also given?
2. Finalize open Claims (Financial activity): In a sense, Claims are settled and finalized before closing the procurement. In close phase, update procurement documents ONLY if there is any open claim and is settled after procurement closure otherwise not. Information for the one which is not settled or cannot be settled at this time, must already be there in the documents.
So, generally, if no scenario given, will it be okay to say we finalise or settle claims in control procurement not close phase?
3. Updating records to reflect final results : Update procurement documents ONLY if any update happens otherwise not.
Final contract performance reporting is created in Control Procurement in any which case. Right?
4. Archiving such information for future use (Administrative activity): Does this mean collect, index ,file, archive procurement documents in Close Project or phase?
If yes, doesn't creating Procurement file (at the time in closing procurement) mean the same?
(Procurement file involves putting all emails, letters, conversation, payment receipts, , reports etc. related to procurement into an organised file. This will be stored for use as historical record...)
Administrative and financial closure for the Project are done in the Close Project or phase process.
Looking at the close procurement activities in control procurement and close phase, what should we conclude- Administrative (project doc record keeping or updating, day to day activities)and Financial Closure (like payment of invoices, settling claims etc) for Procurement are done at the time of Closing Procurement in Control procurement process or Close Project or phase process?