Procurement

[KaurP]

Hi,

As far as I have understood RFI is used by buyer to get more info from seller regarding the goods or services to be acquired. I believe buyer can do that just after he receives the proposals in response to the advertisement and even after bidder conference, if more clarification is required on revised proposals. Is that right?

PMBOK: RFI is typically be followed by RFP & RFQ
RITA: ''RFI doesn't belong to 'types of procurement' documents' in reality..It might be used before procurement documents are created... '' Screenshots from PMBOK and RITA are attached.

When a buyer (PM) first contacts the procurement department/ procurement manager
to get the information about qualified sellers for his work, does that also fall under 'RFI'?

Is RFI a bid document/procurement document? A bit confusing..

Thanks!

[manishpn]

Hi,

As far as I have understood RFI is used by buyer to get more info from seller regarding the goods or services to be acquired. I believe buyer can do that just after he receives the proposals in response to the advertisement and even after bidder conference, if more clarification is required on revised proposals. Is that right?

PMBOK: RFI is typically be followed by RFP & RFQ
RITA: ''RFI doesn't belong to 'types of procurement' documents' in reality..It might be used before procurement documents are created... '' Screenshots from PMBOK and RITA are attached.

When a buyer (PM) first contacts the procurement department/ procurement manager
to get the information about qualified sellers for his work, does that also falls under 'RFI'?

Is RFI a bid document/procurement document? A bit confusing..

RFI is a BID document, it is the first document submitted by seller at the start of the bid, always refer to PMBOK when in doubt

Thanks!

[KaurP]

Hi,

Can you check the steps of conducting Procurement and let me know if they are correct-

Buyer gives the Advertisement -> Buyer receive sellers response -> If buyer needs more info from Sellers on goods & services to be acquired buyer sends RFI -> Seller submits the requested info.
if seller has any question or needs any info-> Buyer send IFB to sellers and address their queries in Bidder Conference -> then Buyer seds RFP or RFQ -> Sellers send the proposal or Quotation.

[manishpn]

Hi,

Can you check the steps of conducting Procurement and let me know if they are correct-

Buyer gives the Advertisement -> Buyer receive sellers response -> If buyer needs more info from Sellers on goods & services to be acquired buyer sends RFI -> Seller submits the requested info.
if seller has any question or needs any info-> Buyer send IFB to sellers and address their queries in Bidder Conference -> then Buyer seds RFP or RFQ -> Sellers send the proposal or Quotation.

in general ok, also note
Adv is not always used, if its RFP, usually email is sent to pre qualified vendors.