Notify stakeholders

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kushalks87
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Notify stakeholders

Postby kushalks87 Sat Nov 25, 2017 7:05 pm

While a co-worker is out on vacation for two weeks, you are standing in for her as the project manager of a process improvement project. During project meetings it becomes apparent that there is a great deal of conflict between stakeholders, and as you review the project documentation you discover that the vacationing project manager has made several critical project decisions without collecting inputs from the stakeholders. Some of these decisions resulted in changes to the project scope, and did not go through the formal change management process. What should you do?
A. Do nothing as you are a temporary project manager.
B. Notify the project stakeholders and sponsor that the project scope has changed without proper authorization.
C. Update the requirements document to include the scope changes.
D. Make a formal change request to incorporate all previously unauthorized changes made to the scope.

Hi Manish

The answer to above is given as B however I reckon D should be the answer as highlighting to stakeholders would be considered less than ideal. an Ideal PM should follow CR process to ensure that they have record of all undocumented changes. how would informing stakeholder's would help as first step?
suresi00
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Re: Notify stakeholders

Postby suresi00 Sat Nov 25, 2017 7:12 pm

Kaushik,

Just finished social responsibility. Correct answer is B.
Can we relate this to the responsibility section, as I am the responsible PM for now it is my duty and diligence to inform the stakeholders who are making issues in the meeting
1. what happened (honesty)
2. how should we overcome ?
3. CR and verifying if it is required as it seems like the changes are not making stakeholders happy.
manishpn
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Re: Notify stakeholders

Postby manishpn Sat Nov 25, 2017 8:55 pm

kushalks87 wrote:While a co-worker is out on vacation for two weeks, you are standing in for her as the project manager of a process improvement project. During project meetings it becomes apparent that there is a great deal of conflict between stakeholders, and as you review the project documentation you discover that the vacationing project manager has made several critical project decisions without collecting inputs from the stakeholders. Some of these decisions resulted in changes to the project scope, and did not go through the formal change management process. What should you do?
A. Do nothing as you are a temporary project manager.
B. Notify the project stakeholders and sponsor that the project scope has changed without proper authorization.
C. Update the requirements document to include the scope changes.
D. Make a formal change request to incorporate all previously unauthorized changes made to the scope.

Hi Manish

The answer to above is given as B however I reckon D should be the answer as highlighting to stakeholders would be considered less than ideal. an Ideal PM should follow CR process to ensure that they have record of all undocumented changes. how would informing stakeholder's would help as first step?


by selecting option D you are in a way accepting that changes were legitimate, it there is something wrong/unethical done in project then it is PMs duty to report it to right stakeholders
Br,
Manish P
PMP, PMI - ACP, SAFe Agilist
http://www.izenbridge.com/blog/7-effect ... ification/

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